If you want to access copies of information about you held by the Trust, including your health record, please read the following information.
The definition of a health record is any record of information relating to someone's physical or mental health that has been made by (or on behalf of) a health professional.
Since April 2011 the Trust has been responsible for all secondary care provided by community services across Warwickshire. Community services such as ‘Child Health Services’ and other secondary care services provided by the Trust will hold separate patient service records.
Therefore, when you request copies of your health record please submit a single request and detail the specific health information you believe is held by an acute or secondary care service belonging to South Warwickshire University NHS Foundation Trust.
Providing specific information such as dates, service attended and health professionals seen by you will ensure the Access to Health Records Team (AHR team) are able to deal with your request efficiently.
Please do not submit separate requests simultaneously. Simply state all of the information you require on one request form.
Making a request
Please use this form to request copies of your medical records.
Alternatively, you can:
Download or print a copy of the health records form. - WORD or
Download or print a copy of the health records form. - PDF.
This should be emailed to email@example.com or posted to the address below:
Information Governance Department
Pickering's Building, 1st Floor
Tel: +44(0)1926 495321 ext. 8351/4141
Some information may be available via the Patient Portal. The portal is available to the majority of outpatient specialties and provides patients with the opportunity to manage their own appointments and view appointment letters online.
These forms are not compulsory. You can submit your request in writing to the above address. However, the Trust has provided the forms for your convenience and advises forms will prevent delays in processing the request.
Your GP Record
The Trust will not have information held in your GP records other than copies of key information shared by your GP. Therefore, if you require access to information held in your GP records you must submit a request to the GP Practice that you are registered with.
When you change GP’s, your GP will transfer all of your GP record to your new GP. This ensures all of your previous medical history is now known to your new GP.
Your Summary Care Record
Any queries concerning your NHS Summary Care Record (SCR) must also be redirected to your GP to answer. They are responsible for the information uploaded to your NHS Summary Care Record. For more information about the NHS SCR click on the following link: NHS electronic care records page.